Compliance Audits

Compliance Audits

All piggeries seeking or maintaining APIQ_® Certification must have a successful annual compliance audit conducted by an independent Third party Audit (TPA) Organisation.

These audits will be conducted by AUS-MEAT Ltd who is the TPA organisation contracted by APL to conduct all audits for the industry.

  • TPA became effective 1 January 2018.
  • The APIQ_® on-farm quality assurance system remains industry owned and APL has responsibility for its Standards, Policies and Procedures.
  • APIQ_® is managed and administered by APIQ Management on industry behalf.

Producers Seeking QA

Producers Renewing APIQ_® Certification

The Compliance Audit Process and Who is Responsible for What?

APIQ Management (APIQM)

APIQM is the first contact for: producers whose sites change ownership; any questions associated with the APIQ_® Standards or Policies; and, assistance to implement APIQ_® on-farm.

Phone: 1800 789 099
Email APIQM: apiq@australianpork.com.au

AUS-MEAT Ltd

  • will contact each producer when their compliance audit is due.
  • will use the formula prescribed in APIQ_® Policy to determine which sites are to be audited each year under a joint certification.
  • will assign an AUS-MEAT Ltd auditor who will contact the producer to schedule their compliance audit.
    • A compliance audit to achieve APIQ_® Certification includes an opening meeting, desk audit, site audit, and closing meeting.
    • The APIQ_® Manuals and Guides provide further information on the audit process.
    • The auditor will: conduct the audit; manage the close out of any corrective actions; inform APIQ Management when all APIQ_® Standards are met; and, will do so in the timeframes set out in the APIQ_® Certification Policies.
  • will invoice the producer directly for their audit services.
    • APIQ_® Compliance Audit Fees and Charges have been set in a Service Agreement agreed to by the APL Board and AUS-MEAT Ltd.
    • Refer to the APIQ Information, Resources section of this website for the APIQalt® Compliance Audit Fees and Charges.

Phone: 1800 630 890

Producer Responsibilities

  • multi-site organisations must contact APIQM to ensure that the sites assigned to their organisation, within their Joint Certificate are current.
  • work with the auditor to ensure that the audit is scheduled prior to expiry and at a time that suits both parties – note that the AUS-MEAT auditor aims to group audits in a given region to gain efficiencies in travel costs for you as a producer.
  • be prepared and ready for your compliance audit, to assist in minimising audit costs – for example, conducting a detailed internal audit will assist your preparedness.
  • pay AUS-MEAT Ltd on receipt of an invoice for audit services.

AUS-MEAT Auditor

The AUS-MEAT auditor performs the following on-site functions as part of a Compliance Audit:

  • Desk Audit: Having greeted the producer and/or their representative and signed into the site, the auditor meets with the producer or their representative in an opening meeting and reviews the audit plan. The auditor begins by conducting a review of the Piggery Management Manual (previously known as QA Manual) and recording system. This is best done by having the producer locate and outline key elements of the manual(s) and record(s), paying particular attention to issues that arose in the previous audit to see that they have been rectified and are not repeated. The auditor selects and checks other focus areas that arise through the course of the discussion.
  • Site Audit: The Auditor conducts a Site Audit by walking through the facilities and piggery areas, observing the operations being carried out, discussing activities with workers, owners or management, and evaluating the practices being used against the APIQ Standards and the manuals and records reviewed in the desk audit.
  • Closing Meeting: Having Completed the Desk and Site Audit, a closing meeting (Discussion) is convened with the producer or representative to:
    • Review the findings and observations of the Compliance Audit.
    • Agree to and sign off on Corrective Action Requests (CAR(s)) with the producer.
    • Outline further steps required for Approval.

Notes

Auditors may during the course of an APIQ Audit take digital photographs within the piggery to verify compliance or non-compliance to the APIQ_® Standards. Any photographs obtained during an APIQ_® Audit will be handled with the utmost confidentiality.

APIQ Management will approve APIQ_® Certification and provide confirmation of certification via email, or post (where the producer has no email address).

Producers can download their APIQ_® Certificate via the PigPass portal. Access details are provided with the certification notification.

Producers with a TradeMark Licence Agreement, allowing them to use the PorkMark and/or APIQ Logos, will need to renew this along with their APIQ_® Certification. Please email the APL PorkMark Program manager at PorkMark@australianpork.com.au to obtain the required applications.