Establishing APIQ_® Certification on your Farm

Steps to APIQ_® Compliance

Step 1

Contact APIQ Management (APIQM) to find out how we can assist you to become APIQ_® Certified.

Phone: 1800 789 099
Email APIQM: apiq@australianpork.com.au

Step 2

Download the APIQ_® Manuals and Guides from the APIQ_® Website.

The manuals and guides will provide you with a complete overview of the APIQ_® Program.

Step 3

Work Through the APIQ_® Manuals and Guides and Create:

  • a Piggery Management Manual or Quality Assurance (QA) Manual; and
  • a record keeping system to meet the APIQ_® Standards and performance Indicators in the APIQ_® Standards Manual
    • records may include individual Standard Operating Procedures (SOPs) or Work Instructions (WI) – these explain your processes and procedures.
    • records may be developed using the APIQ_® example templates (APIQ Information Tab of this website, Resources section), your own records, or the Pig Management Diary available for Small holders (contact APIQM for free copy).
    • a review of the record templates is a good starting point if you are unfamiliar with the records to maintain on-farm.
Step 4

Manage the piggery as described in your Piggery Management Manual.

Step 5

Complete an Internal Audit using either your own internal audit template or the APIQ_® Express Audit Checklist available from the resources section of this website.

  • Small Holder producers can print and complete Section 3 of the Small Holder manual as the template for an internal audit report.
  • The internal audit process will step you through the Standards and Performance Indicators relevant to the type of certification you are seeking (Indoor, Outdoor Bred Raised Indoors on Straw, or Free Range) as well as for the Verification options if you are seeking these as part of your APIQ_® Certification (Coles Certification Standard or GSF).
  • Through the internal audit, you have scope to identify opportunities for improvement and create personal corrective action requests that when implemented will drive improvements in farm operations and practices.
  • The APIQ_® Standards require producers to complete an internal audit once a year, ideally six (6) months after the site audit is conducted; however, you can do as many internal audits as you like.
Step 6

Create Corrective Action Requests (CARs) for non-compliances identified in your Internal Audit and complete the corrective actions to close each CAR.

  • A CAR should outline the non-compliance, list proposed actions to be taken to remedy the non-compliance, specify a timeframe to close the CAR, and be signed off on completion.
  • Once you are confident that your system is working in your piggery, you have records in place, and you have completed your first Internal Audit, you can arrange for a Compliance Audit to be conducted.
Step 7

The Producer contacts APIQM and / or AUS-MEAT Ltd (contracted to conduct annual APIQ Compliance Audits) to request an audit/s.

Contact APIQM
Phone: 1800 789 099
Email: apiq@australianpork.com.au

Contact AUS-MEAT Ltd
Phone: 1800 630 890

Your site details will be updated within the APL records management system to reflect that you are seeking APIQ_® Certification and to enable the creation of an audit for your site. If you are new to the industry, a record will be created for your site. All site specific information should be confirmed with APIQM or AUS-MEAT Ltd – your PIC, tattoo, and site address details are necessary for Certification to occur.

Step 8

AUS-MEAT Ltd will assign your audit to an auditor.

Step 9

The assigned auditor will contact you to schedule your audit.

Step 10

You, or your representative/s, participates in the Compliance Audit process by attending the opening meeting, desk audit, site audit and closing meeting and also work with the auditor top close out any CAR’s that are identified during the audit.

Step 11

The auditor records audit findings and creates a compliance audit report for your site.

AUS-MEAT Ltd will provide you with a copy of this report and, where there are any CAR(s) identified they will also provide you with a Corrective Action Report specifying items for action. You work with your auditor to close out any CAR(s) within 60 days of the date of your audit.

Step 12

AUS-MEAT Ltd will notify APIQM that an audit has been conducted and the status of your audit.

  • APIQM maintains the APIQ_® Certification record for your site. APIQM will notify you of your APIQ_® Certification status.
  • For producers new to APIQ_®, Current status is provided as soon as you have met all APIQ_® Standards and Performance Indicators.
  • If your site has CAR(s) still to be closed out, APIQM will determine whether it can issue Conditional Certification. In this case Current Certification will apply once all CAR(s) are closed.
  • Your APIQ_® Certificate (noting your site name, Certification Expiry Date, PIC, Tattoo details, production type and verification options) is available via the APL PigPass portal (access details included in your notification email), or through APIQM if you do not have internet access.
  • If the auditor does not recommend Certification and/or APIQM determines that the producer is not meeting the APIQ_® Standards and performance Indicators and/or is not agreeing to and signing off on CAR(s), then Certification is declined. Producers can contest this decision under APIQ_® Certification Policy 15: Appeals/Dispute Resolution Process.